Secrets to Effective Employee Evaluation Forms

by Saba Software | Posted | Performance Management

Secrets to Effective Employee Evaluation Forms

Is it any wonder HR gets a bad rap as a paper pusher?

“Fill in the job application… Complete the open enrolment form… The leave request form is on the intranet…. Did you sign off that you’ve read the employee handbook? Now about that TPS report cover…”

(OK that last one’s a joke for you Office Space fans.)

It’s no one’s fault. Forms are a part of our day-to-day lives and exist in almost any working environment. And yes, HR oversees more than its fair share. But if you look closer at the data being collected, many forms are mission critical to how your organization runs its business.

Consider the much maligned performance evaluation form. Who’s kidding who? Very few people relish the thought of completing one. But making the process engaging, focused and yes, easy can go a long way to capturing the rich data that will ultimately help your organization to:

  • assess critical competencies that help your company compete,
  • monitor goal achievement so that corporate objectives are on track,
  • identify areas for development to foster continuous improvement, and
  • competitively reward performance, fairly and accurately.

How do you make the “form” as painless as possible? That’s your challenge HR, but we have some tips that can help.

How to put your forms… well… in good form

A great employee performance evaluation form:

  • Is easy use - It guides managers and employees as they fill it out, and gives HR and executives the information they need to make strategic decisions about their workforce.
  • Has a logical flow - It moves from discussion about past performance to discussion about development needs, new goals, career aspirations and professional/career development needs.
  • Has a clear focus - It provides clear guidelines so managers and employees know exactly what information to provide, what ratings mean, how to get information they need, etc.
  • Uses a consistent, descriptive rating scale - It uses a best-practice long rating style that provides descriptive statements illustrating the various levels of competency demonstration.

A great resource that brings these best-practices together in one place is the Employee Evaluation Forms Center of Excellence. This center of excellence is packed with tips, samples and best-practices information on creating appraisal forms that employees and managers will love and effective tools for driving high-performance. Check out these employee evaluation form resources then let us know if you find them helpful or if you have questions about effective form design.




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