All businesses lose good people. Whether it's for personal or professional reasons, planned on unplanned, losing talented employees can leave a large gap in any organization. Filling critical vacancies can prove to be challenging, expensive and time consuming. That's why succession planning is vital. It ensures businesses are well-positioned to continue growing and performing, minimizing the impact of losing key talent and leaders.
What is succession planning?
The 2015 State of Succession Planning Report describes succession planning as, "Any effort designed to ensure the continued effective performance of an organization, division, department, or work group by making provisions for the development, replacement and strategic application of key people over time."
Succession planning is part of a broader talent management program. Succession planning aims to attract the best talent, retain those individuals, and develop them through well-targeted development efforts. Succession planning helps build the bench strength of an organization to ensure the long-term health, growth and stability.
How to ensure effective succession planning
Based on the State of Succession Planning Report, here are eight steps to ensure effective succession planning:
1. Establish measurable goals to guide the succession
planning program. Closely align the measurable goals of
your succession planning program to the organization's measurable strategic
2. Recalibrate succession planning program goals on an annual basis. Assess changing competitive and organizational conditions and priorities.
3. Prepare current job descriptions so that the work to be performed is clear.
4. Prepare competency models by level on the organization chart. Use a rigorous examination of objective performance requirements. Plan for future competencies that are necessary to achieve future strategic goals. Ensure all competency models are clear and measurable.
5. Carefully define the roles to be played by each key stakeholder group in the succession planning process. Key stakeholders include the board, CEO, senior executives, middle managers, supervisors, and even workers. Keep senior managers and other stakeholders engaged in the succession planning program by establishing clear, measurable accountabilities.
6. Establish talent pools by levels based on the strategic strengths of the organization.
7. Take an inventory of your talent. Ensure that individual strengths and areas for improvement are recognized. Conduct talent reviews on a continuing basis to ensure that promotable individuals are being properly developed over time.
8. Evaluate the entire succession planning program on a regular (usually annual) basis. Compare processes and results against the measurable succession planning goals established at the beginning of the yearly planning cycle.
How does your organization measure up?
Want to know how your company stacks up against other organizations when it comes to identifying, assessing and developing succession planning programs? Check out our Slideshare on the State of Succession Planning Report:
Want to learn more?
Check out the 2015 State of Succession Planning Report to learn more about how organizations around the world are performing with their succession planning programs and to grab some action plans to help your company learn how to improve your talent management processes.