I’m not sure how familiar you are with the Halogen TalentSpace suite, but if you are familiar, you know it can help transform your employee performance review cycle from a painful administrative burden to a collaborative, ongoing and strategic process.
However, the Halogen TalentSpace suite does so much more than support your performance management initiatives. Intrigued? Here are three ways to use the suite beyond what you might at first expect.
1. Create project-based reviews
Yes, the Halogen TalentSpace suite is designed to support your performance management initiatives. However, have you considered project reviews to provide employees with timely feedback related to a specific experience or project?
With so many organizations becoming flatter –project-based teams are increasingly becoming the norm. Furthermore employees, especially Millennials, are requesting feedback be provided on an ongoing basis (it’s also a talent management best practice to deliver timely, ongoing feedback!)
Enter project reviews!
Project reviews allow project leaders who are typically not the employee’s manager to evaluate each project team member's performance. It’s simple to do too. From the end user interface in the Halogen TalentSpace suite, project managers can add project members to a project. He or she can then decide when to launch each project member’s review – for example, at the conclusion of the project or whenever the project manager feels it’s warranted.
Here’s how project reviews enable collaborative feedback and evaluation of each project team member’s performance:
The review information entered into the Halogen TalentSpace suite is available to both the employee and their line manager which means it can become a part of regular coaching discussions and/or one-on-one meetings. And because the project review data is centralized in the suite it can also be accessed during interim or annual appraisal cycles to provide richer employee assessments.
Other benefits to project reviews:
- Provides employees feedback from people in the know –the project leader they directly worked with
- Captures feedback from project managers when performance outcomes are fresh in their mind
- Enables managers to assign relevant, high-impact learning and development activities based feedback given
- Allows for improved organizational learning, as project managers can reflect on what went well and lessons learned
As you can see, project reviews aren’t just for professional services organizations. They can be used to capture performance outcomes across the organization while helping to embed coaching and feedback into your culture.
2. Create a feedback-rich culture
Speaking of coaching and feedback, you can also use the Halogen TalentSpace suite to change the way feedback is given and received in your organization. All by making it easy for people to do it.
Use Halogen Feedback Central™ to capture in-the-moment coaching tips, feedback and recognition from managers, peers, HR teams — even from outside your organization.
Here's how Feedback Central consolidates feedback from across the organization:
Then use the Microsoft Office® Outlook® Plug-in for Halogen Feedback Central to make it simple (and easy!) for employees to share feedback from emails with the click of a button. Employees select the recipient and are able to add notes and context for why the feedback is being given. It’s a great way for anyone in the organization to easily give and document kudos to others.
Adding feedback is as simple as clicking a button with the Microsoft Office® Outlook® Plug-in for Halogen Feedback Central:
To keep the momentum going, you can use the Feedback Digest email. This email provides a short summary of all the feedback employees receive in a given week. Along with these snippets of feedback is a call to action to log in to the Halogen TalentSpace suite to get the full story on all the feedback employees have received that week.
The Feedback Digest email packages weekly feedback and delivers it straight to employees’ inboxes:
These feedback tools in the Halogen TalentSpace suite help to foster a feedback-rich culture by making feedback visible and timely. And of course performance feedback collected throughout the year can be used to support one-on-one coaching and to provide richer, less subjective reviews.
3. Get creative with common sign-off processes
The Halogen TalentSpace suite can turn virtually any paper document into an online configurable workflow.
For example, you can use the suite to streamline sign-off processes like:
- Independence and integrity questionnaires
- IT usage agreements
- Employee handbooks
- Confidentiality, NDA, non-Compete agreements
- Conflict of interest declarations
- Code of ethics, dress code, drug and harassment policies
You can also automate HR requests or enrollments that require the completion of a form such as an annual vacation purchase plans or tuition assistance request.
Here’s how HR can automate and simplify requests or enrollments:
What’s the benefit? When you automate these kinds of manual sign-off procedures it helps to:
- Streamline existing manual processes – and easily track status and completion
- Increase compliance of regulatory processes and information
- Maintain an electronic copy of form and signature on the employee record that can be easily located
So go ahead! Get creative and see how the Halogen TalentSpace suite can empower your processes!
You turn: What are some exciting ways your organization is using Halogen?